This privacy notice provides information on how Talbot Village Trust collects and processes your personal data when you visit our website.
It is important that you read this privacy notice together with our website privacy policy which contains more detailed information about our data processing and can be accessed here.
Talbot Village Trust is the controller and responsible for your personal data.
We have appointed a responsible data privacy manager. If you have any questions about this privacy notice or our data protection practices please contact Caroline Cooban.
CONTACT DETAILS
Our full details are:
Full name of legal entity: Talbot Village Trust
c/o Savills (UK) Ltd
Wessex House, Priors Walk
WIMBORNE
Dorset
BH21 1PB
Name: Caroline Cooban
Email address: info@talbotvillagetrust.org
We may collect, use, store and transfer different kinds of personal data about you as follows:
- Identity Data.
- Contact Data.
- Financial Data.
- Transaction Data.
- Technical Data.
- Profile Data.
- Usage Data.
- Marketing and Communications Data.
We will only use your personal data for the purpose for which we collected it which include the following:
- To process applications to the Trust for grants and loans from registered charities and to administer grants and loans
- For other individuals representing organisations with whom we have contracts e.g. suppliers, for corresponding with those individuals
- To prevent and detect fraud against you or us
- Other processing necessary to comply with our legal and regulatory obligations that apply to us e.g. under health and safety law, or as otherwise permitted or required by law
- Gathering and providing information required by or relating to audits, enquiries or investigations by regulatory bodies e.g. the Charity Commission
- Ensuring our business policies are adhered to e.g. policies covering security and internet use
- Operational reasons, such as improving efficiency, training and quality control
- Ensuring the confidentiality of commercially sensitive information
- Statistical analysis to help us manage the Trust e.g. in relation to our financial performance or other efficiency measures
- Preventing unauthorised access and modifications to systems
- Updating and maintaining records
- Ensuring safe working practices (including protecting our rights, property or the safety of our employees and Trustees or others), staff administration and assessments
- The audits of our accounts.
We may share your personal data within Talbot / with external third parties, such as the following:
- Third parties we use to help run our organisation e.g. IT back up providers;
- Our PR company
- Our insurers and professional advisers
- Our bank.
- Estate management organisations
- Planning consultants
- Partners and key stakeholders.
We may disclose and exchange information with law enforcement agencies and regulatory bodies (e.g. the Charity Commission) to comply with our legal and regulatory obligations.
We may transfer, store and process your personal data outside the UK, with our third party IT servers, website hosts and data rooms. In such circumstances we will not seek consent but if we seek to store your data with any other third parties outside of the UK, we will inform you.
Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to receive a copy of the personal data we hold about you and the right to make a complaint at any time to the Information Commissioner’s Office, the UK regulator for data protection issues (www.ico.org.uk).
If you are looking for more information on how we process your personal data including on data security, data retention and lawful processing bases, please contact us on the contact details referenced above.